Although each of our partners makes unique determinations about what to include and provide with travel documentation, there are some standard things to look for, whether in hardcopy form in in an online confirmation or PDF file.
Day by Day itinerary that includes the plans for visits and special attractions each day. Exact departure and arrival times are not provided. Latitude for operational changes makes that difficult to guarantee. Instead, spaces are usually given for the Tour or Cruise Directors to provide the "daily plan" for wake-up, boarding times, etc.
Contact information for the tour operator and emergency contact numbers are generally made available. In some cases, the name and contact details for the planned Tour Director or Cruise Director is also provided. This is especially helpful in the event that a traveler should need to make contact to advice of a delay or other difficulty while on route to the tour or during the tour or cruise.
Flight details are provided if the air services are booked through the tour or cruise line. This will typically include confirmation details for the itinerary, record locator numbers and electronic ticket numbers. If transfer services from the airport are included, the details for where and how to meet tour and cruise representatives will also be included.
NOTE: If the tour or cruise program includes internal flying requirements, it is customary for those tickets to be issued and held by the Tour Director to facilitate both the check-in and boarding process and to manage operational changes more effectively.
If a cruise is included on a land-tour (such as a Greek Island combination tour/cruise), it is customary for the confirmation detail and cabin type to be included but specific cabin numbers may not be provided until boarding. Normally, the cabin assignments are made only when a land-tour includes a cruise component booked with one of the major cruise lines (Princess, Holland America, etc.) This may also be the only time that travelers are given the internal cruise confirmation details.
Hotel listings that can be copied and left with family and friends are normally included. These listings include the hotel names, stay dates and the address and phone numbers.
Tipping guidelines, clothing tips, excursion options are also made available for most programs.
Country information, including local customs, currency (including exchange advice) may also be included.
If there are specific entry requirements (such as reciprocity fees, border visa issuance, etc.), these will be included.
Baggage information is normally included and should be reviewed very carefully. In general, the overwater carrier guidelines may prove to be sufficient for the trip but special attention should be paid for guidance about motor coaches or internal flights. Motor coaches have physical limitations that may be slightly more stringent than the carrier allowances for weight and size. Likewise, many internal country flights operate with lower weight standards for both checked baggage and for carry-on luggage. There are very high fees for exceeding baggage number, size or weight limitations.